Early Years Privacy Notice


The reasons why we use your personal data

Purpose /function of the service

This privacy notice applies to the functions of the Funded Early Education team who fulfil a SCC statutory duty to secure funded education provision for every eligible young child who is under statutory school age.

What processing of personal data is undertaken by the specific team(s)/services

•Calculate and make payments to early years providers Statisticalpurposes

•To secure sufficientchildcareto improve the outcomes of all children under 5 and reduce inequalities by identifying providers where children are taking up EYPP and supporting the provider to improve outcomes

•Check eligibility for means tested entitlement for 3& 4-year-old childrenvia the Department for Education’s onlinechecker

•Check eligibility for means tested entitlement for 2-year-old children via the Department for Education’s online checker

•check eligibility for the grant/ fundingstream

•check eligibility for relevant fundingstreams

•To register settings for the funded entitlement provision and set up vendor & customer accounts forpayment

•Ensure accuracy of records across the local authority and to check againstfraud.

What Information do we collect?

•Parent & Childnames

•Parent Dob

•Childs Dob &Gender

•Parent & Child ContactDetails


•Provider ContactDetails

•Provider DFE URN, OfstedNumber


•Setting ContactDetails

•Setting Qualifications &Training

•Setting Staff Names & ContactDetails

•Setting staff qualifications attainmentdetails.

Special data includes


•Childs LAC & AdoptionStatus

•Setting StaffEthnicity

•Parents NINumber

•Parents details of StateBenefits

•Childs HMRCcode

•Childs DLA code

•Setting BankDetails

•Funding amounts tosettings.

How we are allowed to use your personal data

•Childcare Act2016

•Childcare Act2006

•Childcare Act1989

•Children and Families Act2014

•Early Years Foundation Stage Regulations2017

•The Equality Act2010

•The School and Early Years Finance (England) Regulations2017

•The Small Business Enterprise and Employment Act2015

•Education Act2011

•The Education (Provision of Information about Young Children) (England) Regulations2009

•Early Education and Childcare Statutory Guidance for Local Authorities 2018.


To process your personal data, we will explain to you what we are asking you to agree to and why. If we have consent to use your personal data, you have the right to remove it at any time. If you want to remove your consent, please contact us at the following email address fundedearlyeducation@surreycc.gov.uk and we will deal with your request:

Who we share your personal data with.

SCC Internal Teams e.g. EY support Teams, Performance,


•Department ofEducation


•Early YearsProviders

•Family Centres




Automated Decision Making i.e. when computers make any decisions about you

All decisions are received from government departments, where HMRC, DWP, The Home Office & DfE will use information provided to establish eligibility. SCC do not use automated decision making

Personal data being sent or processed outside of the UK & EU

We do not send or process data outside of the UK and EU

Retention of data

Data will be retained for 7 years in the Funded Early Education Portal Data will be retained for 6 years after provision has ended in EMS ONE